Town Clerk & Canvassing Authority

Wendy J. W. Marshall, CMC ~ Town Clerk
wmarshall@middletownri.com
350 East Main Road (1st Floor)
Middletown, RI 02842
(401) 847-0009

OFFICE OF THE TOWN CLERK

Karin Clancey kclancey@middletownri.com	Deputy Town Clerk	(401) 847-0009
Mary O'Bryan	Voter Registrar/Municipal Court Secretary	(401) 849-5540
Debra Settle		(401) 847-0009
Marjorie Lawton		(401) 847-0009

 

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Voter Information Center

As the Town's official record keeper, it is the mission of the Town Clerk's Office to:

• Store, maintain and access the Town's official documents.
• Efficiently perform those responsibilities assigned to it by state and federal statutes, the Middletown Town Charter and Middletown Town Code.
• Cooperate and interact with the Town administration appointed and elected officials as well as fellow employees in creating an efficient accountable governing entity.
• Offer knowledgeable assistance to professionals who utilize the services of this office as well as the general public for whom the Town Clerk's Office is often its only interaction with municipal government.

The services provided and functions performed by the Town Clerk's Office are many and varied. The following functions are within the purview of the Office of Town Clerk:

• Town Council
• Licensing
• Land Evidence
• Vital Statistics
• Canvassing Authority
• Probate Court
• Municipal Court

The Town Charter & Ordinances, and Town Council Agenda, Dockets & Minutes are available by selecting the ‘CLERKBASE’ link below. The documents are available in a searchable database that contains Town Council minutes dating back to 1996; a tutorial on use of the database and its search capabilities is available by selecting the 'TUTORIAL’ link below.

  

 

Related Information: Town Charter Article VI. Town Officials Sec. 601. Town clerk; deputy town clerk.

There shall be a town clerk, who shall be appointed by the town administrator and shall have those powers and perform those duties prescribed now or in the future by the Constitution and laws of the state not inconsistent with this Charter, and such additional powers and duties as may be assigned to him by the town administrator or town council. He shall have charge of such personnel as may be provided by the town council to assist him in the discharge of the powers and duties of his office. There shall be a deputy town clerk who shall be appointed by the town administrator in accordance with article IX and shall exercise the powers and perform the duties of the office of town clerk in case of the absence or inability of the town clerk.

Town Code § 31.02 TOWN CLERK.

In addition to the duties prescribed by the laws of the state and by the Charter, this Code and other ordinances of the town, the Town Clerk shall record all votes, orders, resolutions, ordinances, rules and regulations made and passed by the Council; provided, that it shall not be necessary to record this Code, but publication thereof in book form shall be sufficient for all purposes. He shall furnish the finance director with a certified copy of all votes of the Council requiring the expenditure of money as soon as practicable after such votes have been passed. He shall file weekly with the Tax Assessor notice of transfers or conveyances of real estate made upon the books of record in the office of the Town Clerk.

('73 Code, 2-2)

Statutory reference:

Town Clerk as Clerk of Council, see R.I. Gen. Laws 45-5-5

Town Clerk generally, see 54-7-1 et seq.

Cross reference: Charter provision on Town Clerk