Special Event Permits & Facility Use Reservations

Guide to Items Needed for Your Event

Large Event on Private Property

I would like to have a large event (road race, fair, car show) on private property.

This would be a Special Event, fill out a Special Event Permit and/or Facility Use Reservation Application (PDF).

Large Event on Town Property

I would like to have a large event (road race, fair, car show) on town property.

A Special Event Permit and/or Facility Use Reservation Application (PDF) is required.

Gathering at My Home or Business

I would like to have a gathering (example: wedding, retirement party, etc) at my home or business.

Events and/or gatherings smaller than 250 people are not considered to be a Special Event. Although events and/or gatherings smaller than 250 people do not require a Special Event Permit any large gathering that could impact parking, access to locations by emergency vehicles or that would interfere with the quality of life require that the police department be notified through the Lieutenant of Administrative Services who can be contacted at 401-846-1144 in order to determine whether or not a police detail is required.

Gathering on Town Property

I would like to have a gathering (example: wedding, retirement party, etc) on Town property.

Events on town property where you will have 250 people or more will require a Special Event permit and Facility Use Reservation (see the Special Event Permit and/or Facility Use Reservation Application (PDF)), events on Town property where you will have under 250 will not require Town Council approval, but you need to fill out the Special Event Permit and/or Facility Use Reservation Application (PDF).

Hold a Wellness, Fitness or Youth Camp

I would like to hold a wellness, fitness, or youth camp (example: yoga class, soccer camp, etc) on Town property.

You will need to fill out a Special Event Permit and/or Facility Use Reservation Application (PDF) and provide the Special Event Additional Requirements for Wellness, Fitness, and Youth Camps (PDF).

Reserve a Park & Place Chairs for a Ceremony

I would like to reserve a park and place chairs at the park for a ceremony.

A Special Event Permit and/or Facility Use Reservation Application (PDF) is required but there is no additional fee for chairs, please make note of it in your application and we will add time to allow for set up and breakdown. Middletown is not responsible for any property left on town property.

Reserve a Park & Erect a Tent

I would like to reserve a park and erect a tent for a ceremony.

A Special Event Permit and/or Facility Use Reservation Application (PDF) is required and all site plans and/or tent layouts need to be sent to the Middletown Fire Department (MFD) Marshal. Once the MFD Fire Marshal approves, the Middletown Building Official will issue a tent permit (120 square feet or more needs permit) and the customer has to set up an inspection with the fire marshal before the event. The tent permit fee is $31.50. Please make note of it in your application and we will add time to allow for set up and breakdown. Middletown is not responsible for any property left on town property.